Title
Polymer-Modified MasterSeal and Tire Rubber Modified Surface Sealer - Requirements Contract - RFA 18-133 - Amendment 2 (Ordinance S-48139)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 146879 with Sealmaster Arizona to provide additional funding for the purchase of PMMS & TRMS for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $4 million.
Report
Summary
The purpose of this amendment is to provide additional funds needed to continue with currently planned street maintenance paving projects. Additional funding is required due to the increase in use due to the program's effectiveness and popularity with Council and residents.
The Street Transportation Department regularly uses emulsified asphalt surface sealers for the maintenance of City streets. The implementation of a robust pavement preservation program, the Accelerated Pavement Maintenance Program, along with the acquisition of new equipment, has increased the requirements for this contract.
Contract Term
The contract term will remain unchanged, ending on Jan. 31, 2023.
Financial Impact
The initial authorization for the contract was for an expenditure not-to-exceed $1.5 million. An amendment increased the authorization for the contract by $3 million. This amendment will increase the authorization for the contract by an additional $4 million, for a new total not-to-exceed contract value of $8.5 million.
Funding is available in the Street Transportation Department’s budget.
Concurrence/Previous Council Action
The City Council approved:
- Polymer-Modified MasterSeal and Tire Rubber Modified Surface Sealer Contract 146879 (Ordinance S-44230) on Jan. 24, 2018; and
- Polymer-Modified MasterSeal and Tire Rubber Modified Surface Sealer Contract 146879 - Amendment (Ordinance S-46838) on July 1, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, and the Street Transportation Department.