Title
Programmable Logic Controllers (PLC) and Parts - Requirements Contract (Ordinance S-44040)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Turbine Services, LLC, dba HPI, LLC, Industrial Electronic & Controls, Inc., dba IEC Supply, LLC, and Summit Electric Supply to supply programmable logic controllers, parts, and maintenance. The aggregate contract value including all option years will not exceed $895,000 including applicable taxes. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
A programmable logic controller is an industrial computer designed to sustain harsh environmental elements such as extreme temperatures. The systems are used at four water treatment facilities, three wastewater treatment facilities, and over 200 remote sites. These automated and highly complex systems allow the Water Services Department to meet regulatory performance requirements, comply with federal, state and county regulations and reporting requirements, and produce high-quality water and effluent while minimizing costs through the effective use of chemicals and energy.
Procurement Information
A competitive procurement was conducted in accordance with Administrative Regulation 3.10. Three bids were received by the Water Services Department on Aug. 10, 2017. Bids were evaluated and a multiple award recommendation was made.
Contract Term
The initial three-year contract term shall begin Dec. 1, 2017, and end on Nov. 30, 2020. Contract provisions may include an option to extend the term of the contract up to two additional years which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value including all option years will not exceed $895,000 including applicable taxes. Funds are available in the Water Services Department's operating and Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.