Title
Furniture, Products and Services (Ordinance S-45589)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arconas Corporation, Arizona Furnishings, Atmosphere Commercial Interiors, LLC, Corporate Interior Systems Inc, Elontec, LLC, Goodmans, Inc, Hertz Furniture Systems, LLC, Interior Solutions, Kaplan Early Learning Company, Lakeshore Learning Materials, Office Depot, Inc., Staples Contract & Commercial LLC, Tab Office Resources, LLC, The Manning Group, LLC, Tucson Business Interiors, Inc, VARI Sales Corporation, WIST Supply & Equipment Co., and Workrite Ergonomics, LLC, to provide furniture, products and services on an as-needed basis in the amount not to exceed $4,400,000 in the first two years of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors provide furniture, products and services to all City departments. The primary departments using the contracts are Public Works, Police, Planning and Development, Water Services, Aviation, Fire, Municipal Court, Library, and Human Services. Approximately 70 percent of the contract spend is used by enterprise funds. Citywide departments utilize the contracts to replace furniture that has surpassed its end of life and repair broken or damaged furniture used by the public and employees. Departments purchase ergonomic furniture to create a safer employee workplace and to comply with the Americans with Disabilities Act. The services offered on the furniture contracts are used to reconfigure and optimize existing workspaces to promote collaboration, improve customer service, accommodate staff augmentation and increase productivity. Furniture products are reused to repair existing furniture inventory when possible. The State of Arizona contracts offer participating agencies statewide deep discounts.
Procurement Information
By utilizing the State cooperative contracts, the City benefits from the State of Arizona cooperative contract rates.
Contract Term
The contracts will begin on or around May 1, 2019 and will expire after five years.
Financial Impact
The aggregate contract value through April 30, 2021 shall not exceed $4,400,000, with an estimated annual value of $2,200,000. Funds are available in all City of Phoenix departments' budgets. Staff will come back to Council for additional funds for the remainder of the contract.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.