Title
Knox Locks Contract - EXC 22-040 Request for Award (Ordinance S-48748)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Knox Associates, Inc. doing business as Knox Company, to provide lockboxes, keys, software and related equipment for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $500,000.
Report
Summary
This citywide contract will provide key secure boxes, electronic keys, padlocks, lockboxes and accessories in order to secure public and private property while allowing emergency response personnel access to fires and medical incidents. In accordance with City of Phoenix City Code Chapter 15-506.1, the key box must be compatible with the existing rapid entry key box system, which is currently through Knox Company, and approved by the fire code official. The Fire Department has approved the use of the Knox Company rapid access products and services to meet this requirement. There are currently an estimated 38,000 Knox padlocks and key boxes providing critical emergency access at various City of Phoenix departments, commercial and residential locations. Additionally, this agreement incorporates the procurement of KnoxConnect cloud services specifically for the Fire Department, which provides a record of when building keys are used and properties are accessed.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special circumstance without competition. The City of Phoenix cannot order these specific padlocks and lockboxes from any other source as all approved properties must have the same secured device with a master key for the padlock and or lockbox containing building entry keys accessible only by the Fire Department master key. Per Phoenix Fire Code Chapter 5, Section 506.1 and Appendix D; the Fire Department will determine which padlock or lockbox is needed for each building, which has been established to be through the Knox Company.
Contract Term
The contract will begin on or about July 1, 2022, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $500,000 for the five-year aggregate term.
Funding is available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.