Title
Automotive Parts and Repairs for Medium and Heavy-Duty Trucks (Collision Repair) - COOP 21-116 and COOP 21-117 (Ordinance S-47983)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Autobahn Collision, LLC and Arizona Truck Center LLC, dba Vanguard Truck Center of Phoenix for medium and heavy-duty auto body collision repair for the Public Works Department. The cooperative contract was established by the Arizona Department of Transportation under solicitation number: BPM002438. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $2 million.
Report
Summary
The Public Works Department Fleet Services division uses automotive parts and repair vendors to manage customer demand for collision and repair services of citywide vehicles and equipment in the City's fleet. Currently, the City has only one medium- and heavy-duty auto body vendor to perform repairs and due to excessive delays and downtime, the additional vendors are needed to provide quality and timely repairs to the City’s vehicles and operating equipment. The use of the following vendors will be advantageous to ensure the City's fleet always remains operational and available for service.
Procurement Information
In accordance with Administrative Regulation 3.10, the City is authorized to use cooperative agreements from other public agencies. The contract was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
The Arizona Department of Transportation contract covers the Automotive Parts and Repairs for Medium and Heavy-Duty Trucks (Collision Repair) as required by the Public Works Department. The contract was awarded on July 1, 2020. The use of this cooperative will provide the City significant discounts on these products. The review of pricing and availability from registered small and local businesses indicates this cooperative contract offers the best value to the City.
Upon City Council approval of this item, purchasing agreements incorporating the City’s terms and conditions will be fully executed between the referenced vendors and the City.
The Assistant Finance Director recommends that use of the cooperative agreement with Autobahn Collision, LLC and Arizona Truck Center LLC, dba Vanguard Truck Center of Phoenix be accepted.
Contract Term
This five-year agreement will begin on or about Oct. 6, 2021.
Financial Impact
The aggregate contract value will not exceed $2 million.
Funding is available in the Public Works Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.