Title
Custodial Services for Parks and Recreation Department Locations - Requirements Contract - IFB 18-202 (Ordinance S-44600)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Evergreen Global Services and Priority Building Services to provide custodial services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contracts will not exceed $3,120,000.
Report
Summary
These contracts will provide custodial services, including labor, cleaning supplies, materials, equipment, tools, vehicles, and supervision necessary, to clean various Parks and Recreation Department community centers, the Natural Resources Division Administration Office and the Pueblo Grande Museum.
Procurement Information
Invitation for Bid (IFB) 18-202 was conducted in accordance with Administrative Regulation 3.10. There were eight offers received by the Finance Department's Procurement Division on March 23, 2018. One offer was deemed non-responsive for including exceptions to City terms and conditions with their submittal. The following are recommended as the lowest-monthly priced offers:
- Evergreen Global Services: $25,388.00 (Groups 1 and 2).
- Priority Building Services: $26,539.00 (Groups 3 and 4).
The Deputy Finance Director recommends that the offers from Evergreen Global Services and Priority Building Services be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The five-year term will begin on or about July 1, 2018.
Financial Impact
The five-year aggregate value will not exceed $3,120,000, with an estimated annual expenditure of $624,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.