Title
Authorize Additional Funding to the Miscellaneous Building Repairs Contracts (Ordinance S-51311)
Description
Request to authorize the City Manager, or his designee, to add additional funding to contracts with Andrus Properties, Inc. dba API General Contractors Contract 159779; CHASSE Building Team, Inc. Contract 159778; DMS Companies, Inc dba Hernandez Contract 159777; GCON, Inc Contract 159776; Haydon Building Corp Contract 159775; Sagebrush Restoration, LLC Contract 159774; Skyline Builders & Restoration, Inc. Contract 159773; Tusk Developers, LLC, Contract 159772; and Welch Companies, Inc. Contract 159771 for the Parks and Recreation Department. Further request the City Controller to disburse all funds related to this item. The additional funding will not exceed $30 million.
Report
Summary
The Miscellaneous Building Repairs contracts provide commercial maintenance, incidental building repairs and tenant improvements repairs. These services are used on an as-needed basis to provide urgent and planned projects support for the department's facilities that require one-time, ongoing building repairs or improvements, or on-call emergency services.
The Parks and Recreation Department’s inventory consists of 187 parks and over 495 buildings, which include community centers, historic houses, special cultural facilities, restrooms, and restroom and maintenance buildings. The additional funding is needed to ensure continued maintenance and repair of the department’s essential infrastructure. These contracts allow the department flexibility and quicker reaction time to respond to community needs in order to maintain safe and accessible parks and facilities. These contracts have been used to repair and replace drinking fountains, re-lamp 40 parks with LED lighting, perform parking lot repairs, address sidewalk cracks, and complete approximately 55-60 ADA trip hazards. In addition to these projects, the contracts provide services for urgent and planned projects, such as painting, flooring and plumbing repairs to community centers and the upcoming repairs to the Laveen Conveyance Channel.
Contract Term
The term of the contracts is for five years starting December 1, 2023, with one, two-year option to extend.
Financial Impact
The aggregate value for all contracts will not exceed $60 million, with approximately $7.5 million expended annually for the remainder of the contract term. Funding is available in the Parks and Recreation Department's Operating and Capital Improvement Program budgets.
Concurrence/Previous Council Action
City Council approved:
- Miscellaneous Building Repairs Contracts - PKS RFQu-240080 (Ordinance S-50427) on December 13, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.