Title
Energy Management Control Systems Installation and Upgrades (Ordinance S-47797)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with: Johnson Controls, Inc.; Siemens Industry, Inc.; Trane US, Inc.; Climatec, LLC; and Arizona Control Specialists, Inc. for the installation and upgrade of Energy Management Controls Systems in City-owned facilities. Further request to authorize for the City Controller to disburse all funds related to this item. These agreements will have an aggregate value of $5 million.
Report
Summary
The Public Works Department is responsible for installing, replacing, and upgrading Energy Management Controls Systems (EMCS) in City-owned facilities. These systems control and monitor energy consuming devices including heating and cooling equipment, fans, and pumps. The City owns multiple facilities with aging equipment that requires upgrades and new installations to continue maintaining air conditioning and heating temperatures in the facilities.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing unusual nature. Johnson Controls, Inc.; Siemens Industry, Inc.; Trane US, Inc.; Climatec, LLC; and Arizona Control Specialists, Inc. are familiar with the City-owned facilities and have the proven quality and workmanship necessary to upgrade and install new systems.
Contract Term
The initial three-year agreement term will begin on or about Aug. 1, 2021, with two, one-year options to extend in increments of up to one year, for a total agreement term of up to five years.
Financial Impact
The aggregate value of the agreements including all option years is $5 million, including all applicable taxes, with an estimated annual expenditure of $1 million.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.