Title
Property Management Services - Public Transit Building - Recommendation for Award (Ordinance S-51807) - District 7
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Lincoln Property Company Commercial, LLC to provide property management services for the Public Transit Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of this contract will not exceed $4,460,383 over five years.
Report
Summary
Lincoln Property Company Commercial, LLC will be responsible for providing all administrative and support work required for the proper management of the Public Transit Department’s property located at 302 N. 1st Avenue in downtown Phoenix. Lincoln Property Company Commercial, LLC will act as a liaison between the City and the building's tenants and perform all necessary services including, but not limited to, parking garage and space management, building and site signage, exterior plaza cleaning and maintenance, distribution and monitoring of building keys, janitorial services, and carpet and window washing. The contractor will also ensure that both the City and commercial tenants in the building are informed of any issues related to their welfare and safety.
Procurement Information
A Request for Proposals was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Four vendors submitted proposals deemed responsive. An evaluation committee of qualified City and tenant staff evaluated those offers based on the following criteria, with a maximum possible point total of 1,000:
Method of Approach (250 points)
Qualifications and Past Performance (250 points)
Management Structure and Personnel (250 points)
Price Proposal (250 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Lincoln Property Company Commercial, LLC (745 points)
Contract Term
The contract will begin on or about July 1, 2025, for a period of three years with two one-year options to extend, which may be exercised at the sole discretion of the City.
Financial Impact
The contract value will not exceed $4,460,383. Funding is available in the Public Transit Department's operating budget.
Location
302 N. 1st Avenue
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.