Title
Protocol Converters Requirements Contract (Ordinance S-43526)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with MSI Tec, Inc., and ExpoTech Engineering, Inc., to provide Moxa brand protocol converters for the Water Services Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Within water and wastewater facilities, field control units are programmable automation controllers used to supervise processes such as chemical treatment and filter management. The field control units directly scan and control field equipment and execute event-driven logic programs. Protocol converters facilitate better communication between different electronic devices at the facilities. The field control units and protocol converters are an integral part of the highly automated and complex control system for treatment of water and wastewater. The software and related hardware allows the department to meet regulatory performance requirements while increasing efficiencies in manpower, chemicals, and energy management.
Procurement Information
Invitation for Bids 84-17-003-IFB-8435 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. Four offers were received by the Water Services Department on March 22, 2017. Offers were evaluated and award recommendation is for lowest cost of the 45 line items. Multiple awards are recommended to meet high volume and wide variety of needs outlined in the solicitation. Staff will select the most cost-effective supplies available at the time of purchase. One offer was non-responsive due to incomplete submittal pricing. Offers may be viewed on Attachment A.
The Water Services Director recommends the offers of MSI Tec, Inc., and ExpoTech Engineering, Inc., be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The initial three-year contract term will begin on or about May 15, 2017, and end on May 14, 2020. Provision of the contract includes an option to extend the term of the contract up to two additional years, which may be exercised by the City Manager or designee.
Aggregate Impact
The aggregate contract value including all option years will not exceed $500,000 (including applicable taxes) with an estimated annual expenditure of $100,000. Funds are available in the Water Services Department's operating and capital improvement budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.