Title
Citywide Fence Supply and Service - IFB 18-207 - Amendment (Ordinance S-49556)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contract 147320 with Western Fence Co., Inc.; Contract 147321 with Phoenix Fence Company; and Contract 147322 with LP Steel Industries, LLC, to modify scope of work and extend contract terms. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $3,815,000.
Report
Summary
These contracts provide various types of fencing supplies and services related to installation, repair, and replacement of chain-link, block, and ornamental fencing, gates, and fencing rental; additionally, the contracts have been amended to include fencing for the Neighborhood Services Department's Gated Alley Program. Fencing provided through these contracts are routinely used to secure City facilities from vandalism and theft. The contracts are also used to secure and mitigate risk at City-operated construction sites. This wide scope of supplies and services has increased both the complexity of, and spend on, the existing contracts. As such, it was determined that additional time would be required to satisfactorily complete the re-procurement of the supplies and services covered under these contracts. A six-month extension will allow for the most thorough and cost-effective solicitation process, and additional contract pay authority is needed for the extension period and additional requirements.
Contract Term
Upon approval the contracts will be extended through Oct. 31, 2023.
Financial Impact
Upon approval of $3,815,000 in additional funds, the revised aggregate value of the contracts will not exceed $10,292,000. Funds are available in the various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Citywide Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-44486) on April 18, 2018;
• Increase Expenditure Authority for Citywide Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-46556) on May 6, 2020;
• Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-47987) on Oct. 6, 2021; and
• Ordinance Authorizing Additional Expenditures for Citywide Fence Supply and Services Contracts 147320, 147321, and 147322 (Ordinance S-49223) on Dec. 7, 2022.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.