Title
Head Start Birth to Five Program Behavior and Educational Coaching Services Qualified Vendor List - RFQu-20-EDU-40 (Ordinance S-47610)
Description
Request authorization for the City Manager, or his designee, to award and enter into contracts with responsive offerors to the Request for Qualifications (RFQu) for classroom behavior, educational coaching, and professional development services. Further request authorization for the City Controller to disburse funds in an aggregate amount not to exceed $655,000 over the life of the Qualified Vendor List (QVL). Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. There is no impact to the General Fund.
Report
Summary
The Human Services Department's Head Start Birth to Five program is committed to providing positive learning environments for children to learn and grow. In collaboration with the Head Start Birth to Five behavior support specialist, behavioral and educational coaches will work together to support children and teachers by implementing positive age-appropriate interventions in classrooms, socialization sites, and childcare centers to ensure safe and nurturing environments. Coaches will work with teachers to implement effective classroom management techniques and strategies for supporting children with challenging behaviors. Coaches will also help children learn to regulate their behaviors, role-model appropriate behaviors, and facilitate positive social interactions among groups of children. Professional development will include training for teachers on understanding the significance of different types of behaviors and how to effectively and appropriately manage those behaviors.
Procurement Information
Request for Qualifications, RFQu-20-EDU-39 was issued on Nov. 20, 2020. The solicitation was conducted in accordance with Administrative Regulation 3.10 to establish a QVL. The Human Services Department received two offers on Jan. 4, 2021. Per Phoenix City Code § 43-15 (I), all statements of qualifications were rejected.
RFQu-20-EDU-40 was issued on Jan. 29, 2021. The solicitation was conducted in accordance with Administrative Regulation 3.10 to establish a QVL. The Human Services Department received five offers on March 19, 2021. One offer was determined non-responsive.
The Evaluation Committee evaluated all offers based on the evaluation criteria, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The Evaluation Criteria was as follows:
Criteria and Possible Points:
- Method of Approach - 400 possible points.
- Experience and Expertise of Key Personnel - 300 possible points.
- Cost/Budget - 300 possible points.
Evaluation Committee Scoring Consensus:
- Touchstone Behavioral Health DBA Touchstone Health Services: 883 points.
- Southwest Human Development, Inc.: 679 points.
- Life Health and Wellness Health Care: 602 points.
- Arizona Autism United, Inc.: 580 points.
The Evaluation Committee recommends the following offerors be added to the QVL:
- Southwest Human Development, Inc.
- Touchstone Behavioral Health DBA Touchstone Health Services.
Contract Term
The initial contract term will begin on or about July 1, 2021 and end June 30, 2024 with one two-year option to extend. The extension option may be exercised at the discretion of the City Manager or designee.
Financial Impact
Estimated annual expenditures are $131,000. Expenditures are not to exceed $655,000 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No General Funds are required.
Concurrence/Previous Council Action
The Head Start Birth to Five Parent Policy Council approved the request to release the Classroom Behavior and Education Coach Services RFQu on July 31, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.