Title
IBIS Brasstrax System Maintenance and Support Services for Police Department - Requirements Contract - RFA 17-134 (Ordinance S-43613)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ultra Electronics Forensic Technology, Incorporated. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide maintenance and support services for the Integrated Ballistic Identification System (IBIS) Brasstrax System for the Phoenix Police Department Laboratory Services Bureau (LSB) and Violent Crimes Bureau (VCB). The LSB and VCB operate the IBIS Brasstrax System to collect data and access the National Integrated Ballistic Information Network (NIBIN) operated by the United States Bureau of Tobacco, Firearms, and Explosives (ATF). Ballistic evidence is entered into the IBIS Brasstrax System and the findings are compared against other captured ballistic exhibits stored in the NIBIN database which enables law enforcement to link weapons and casings to crime scenes and provide investigative leads throughout the State of Arizona.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing continuity of service. The IBIS Brasstrax System has been in use by the Phoenix Police Department since 2007. The system is currently used by the ATF NIBIN program and is the only technology that works on the NIBIN network. Ultra Electronics Forensic Technology, Incorporated is the only company that provides this proprietary system, support and maintenance.
The Deputy Finance Director recommends that the contract with Ultra Electronics Forensic Technology, Incorporated be accepted.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The five-year contract term shall begin on or about June 1, 2017.
Financial Impact
The aggregate contract value will not exceed $291,500 (including applicable taxes), with an estimated annual expenditure of $58,300. Funds are available in the Police Department's budget.
Location
Work will be performed at the following locations:
Phoenix Police Department - Laboratory Services Bureau
621 W. Washington St.
Phoenix Police Department - Violent Crimes Bureau
620 W. Washington St.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.