Title
NAPA Fleet Related Maintenance Equipment and Supplies Contract COOP 25-0562 - Request for Award (Ordinance S-51945) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative agreement with Genuine Parts Company dba NAPA Auto Parts to provide fleet-related maintenance equipment, supplies and inventory management for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,500,000.
Report
Summary
This contract will provide fleet-related maintenance equipment, supplies, and inventory management for the Aviation Department. The Aviation Department, Facilities and Services Division, owns and operates Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. The Facilities and Services Division is responsible for maintenance of the Airports’ fleet of vehicles and maintaining inventory of needed equipment for parts, supplies, and consumables. This contract is needed to improve operations by maintaining inventories of equipment and replacement parts, which will reduce vehicle down time and provide inventory space. The contract will increase parts process efficiencies through reductions in invoicing and will provide significant reductions in costs through wholesale pricing, rebates, and decreased delivery costs. Other benefits include coverage of all operating hours, providing inventory space, and performance reporting and training. Over 90 percent of standard parts are delivered no later than the next business day.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances, Alternative Competition. Sourcewell is a Minnesota state government entity that serves government, education, and non-profit organizations nationwide with a cooperative purchasing program. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The Aviation Department will be able to leverage the use of the Sourcewell cooperative Contract 110520-GPC.
Contract Term
The contract will begin on or about June 24, 2025, for a six-month term with an option to extend for one year.
Financial Impact
The total contract value will not exceed $1,500,000. Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road, Phoenix, AZ 85034
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.