Title
Sanitary Waste, Vent and Storm Drain Piping Replacement Engineering Services - PW26700051 - Request for Award (Ordinance S-51929) - District 7
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Gannett Fleming, Inc. to provide engineering services that include construction administration and inspection for the Phoenix Municipal Court Sanitary Waste, Vent and Storm Drain Piping Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $197,818.32.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide additional construction administration and inspection services for the replacement of 9,770 linear feet of sanitary waste, vent and storm drain piping, including restroom upgrades. On December 14, 2023, Gannett Fleming, Inc. was contracted to perform design services for the Sanitary Waste, Vent and Storm Drain Piping Replacement Project at the Phoenix Municipal Court Building under the Engineering/Consulting 2023-24 On-Call Services Contract. Design was completed in October 2024. Construction is scheduled to commence summer 2025. During construction phase, construction administration, inspections, and third party quality control are essential services to ensure project design specifications are met. It is the request of the City to have the original design firm, Gannett Fleming, Inc. perform this critical service. For the continuity and seamless services, it is imperative for the original designer to perform this administrative service. Gannett Fleming, Inc. is not on the City's on-call service contract for 2025-27, therefore, it is requested to direct select them for this service.
Procurement Information
Gannett Fleming, Inc. was chosen for this project using a Direct Select process set forth in Arizona Revised Statutes Section 34-103. The Direct Select process will ensure project design specifications are met.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. The scope of work identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Gannet Fleming, Inc. will not exceed $197,818.32, including all subconsultant and reimbursable costs.
Funding is available in the Public Works Department's Capital Improvement Program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
300 W. Washington Street
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the City Engineer and the Public Works Department.