Title
Laboratory Management Information System Maintenance and Support - Amendment - RFA 16-230 (Ordinance S-48686)
Description
Request to authorize the City Manager, or his designee, to extend and allow additional expenditures under Contract 143099 with Justice Trax, Inc. for the purchase of Laboratory Management Information System maintenance and support for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $151,000.
Report
Summary
This contract will provide software support, maintenance, and software updates for the Laboratory Management Information System (LIMS) utilized by the Police Department Laboratory Services Bureau to track approximately 80,000 items of evidence, manage lab requests, and write reports on completed analyses. The LIMS software has annual licensing fees to allow continued use of the product and necessary software upgrades and support. The additional funds will ensure operational needs of the Police Department are not interrupted while a new procurement is completed.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through June 30, 2023.
Financial Impact
Upon approval of $151,000 in additional funds, the revised aggregate value of the contract will not exceed $1,037,205. Funds are available in the Police Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Laboratory Management Information System Maintenance and Support, Contract 143099, Ordinance S-42717 on June 22, 2016;
• Laboratory Management Information System Maintenance and Support, Contract 143099, Ordinance S-47733 on June 23, 2021.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.