Title
Head Start Birth to Five Program Professional Development Training Qualified Vendors List - RFQu-21-EDU-47 (Ordinance S-48041)
Description
Request to authorize the City Manager, or his designee, to approve adding responsive offerors to the existing Qualified Vendors List (QVL) and enter into agreements with eligible contractors to provide professional development training services for the Head Start Birth to Five Program. Further request to authorize the City Controller to disburse all funds related to this item for the life of the agreement.
Report
Summary
The Human Services Department is seeking to add additional vendors to the current QVL for Head Start Birth to Five parent and staff education services.
Head Start programs prepare America’s most vulnerable young children to succeed in school and life. The Head Start Birth to Five Program provides comprehensive services that focus on early learning, health, and family well-being to 3,451 children and their families. Training, workshops, and professional development opportunities are provided regularly to ensure parents and staff are well prepared to support children's learning and development.
The Head Start program provides speakers and trainers to share leading-edge ideas, inspire enlightening discussions, and engage parents and staff through adult learning styles, including multiple modalities and varying learning formats. The QVL is meant to identify highly qualified professionals with content area expertise to provide information or skill development that may lead to behavioral changes in the families, community partners, and/or staff members.
Procurement Information
On Jan. 11, 2018, the Human Services Department issued Request for Qualifications, RFQu-17-EDU-9 for Professional Development Services for the Head Start Birth to Five Program Training and Conferences. Fourteen offerors were determined to be responsive and placed on the QVL.
On Aug. 31, 2018, RFQu-18-EDU-24 for Head Start Birth to Five Program Professional Development Training was issued to solicit additional qualified trainers to expand the offerings for professional development. Nine offerors were determined to be responsive and placed on the QVL.
On July 2, 2021, RFQu-21-EDU-47 for Head Start Birth to Five Program Professional Development Training was issued to solicit additional qualified trainers to expand the offerings for professional development. The solicitation was conducted in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL. Seven offers were received on Aug. 13, 2021. Six of the offers were determined to be responsive and responsible to the solicitation requirements.
The Procurement Officer evaluated all offers for pass/fail criterion on the following minimum qualifications:
- Five years of experience;
- Professional license, certificate, credential, degree in area of expertise, or publication verification;
- Provided documentation of a minimum of one professional development event or five hours of technical assistance each year for the last three years;
- Reference checks with positive results;
- Provided a description of the training sessions and topics including measurable outcomes, process improvements, unique information, tools/takeaways, and attendee involvement;
- No active exclusions found on the System for Award Management; and
- In good standing with the Arizona Corporation Commission.
The following offerors met all solicitation criteria and are recommended to be included on the QVL:
- Dr. Maria Church International
- Imagination Yoga, Inc.
- KinderLab Robotics, Inc.
- Teaching Strategies, LLC
- The Discovery Source
- WestEd
Contract Term
The term of the QVL will be in effect through April 4, 2023, with no options to extend.
Financial Impact
Contracts will be executed on an as-needed basis and the aggregate value of all contracts will not exceed $500,000 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No additional general funds are required. The approval of this request will not change the financial impact of Ordinance S-44441. The new vendors will be paid with the funds authorized in Ordinance S-44441.
Concurrence/Previous Council Action
Ordinance S-44441 was adopted on April 4, 2018, to award the initial QVL.
Ordinance S-45151 was adopted on Nov. 14, 2018, adding nine responsive offerors to the established QVL.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.