Title
Evaporative Cooler Maintenance and Repair Services - Requirements Contract (Ordinance S-45926)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Comfort Systems USA (Southwest), Inc. to provide Evaporative Cooler Maintenance and Repair Services. The total aggregate amount is $1,375,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Contractor awarded will provide the City of Phoenix with full-service, all-inclusive maintenance for the evaporative coolers throughout the City. This will help keep the units in good working order to allow the evaporative coolers to perform at peak efficiency and address maintenance repairs needed throughout the life of the contract.
Procurement Information
Invitation for Bid (IFB) 20-FMD-012 was conducted in accordance with Administrative Regulation 3.10. Public Works, Procurement Division, received two offers on June 26, 2019. The offers were evaluated based on price, responsiveness to specifications, and responsibility to provide the required services.
Contract Term
The initial one year term will begin on or about Oct. 1, 2019, with four options to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have a $275,000 estimated annual expenditure, with a total aggregate amount of $1,375,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.