Title
Baseline Road Fiber Optic Cable and Equipment Loop 202 to I-10 - Design-Bid-Build Services - ST89360036 (Ordinance S-48367)
Description
Request to authorize the City Manager, or his designee, to accept William Charles Construction Company as the lowest-priced, responsive and responsible bidder and to enter into an agreement with William Charles Construction Company for Design-Bid-Build Services for the Baseline Road Fiber Optic Cable and Equipment Loop 202 to I-10 project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,529,437.07.
Report
Summary
The purpose of this project is to construct a fiber transportation enhancement along Baseline Road from Loop 202 to Interstate 10. The project will be constructed within the existing right-of-way of the City of Phoenix, City of Tempe and the Arizona Department of Transportation.
William Charles Construction Company's services include, but are not limited to: installing new conduit, fiber, and pull box infrastructure; installing fiber through existing conduit, directional drilling and installing new conduit underneath asphalt, concrete and canals; reconditioning existing conduit and pull boxes and installing new pull boxes; installing electrical system fiber optic equipment; and other improvements as required for a complete project in compliance with approved plans.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Four bids were received on Dec. 21, 2021, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $4,249,752.19
William Charles Construction Company: $3,529,437.07
MP Nexlevel LLC: $8,434,184.49
Bidders who were deemed non-responsive are listed below, in alphabetical order:
BPG Designs, L.L.C.
Martell Electric, LLC
The bid award amount is within the total budget for this project.
The reason for the variance from the Opinion of Probable Cost (OPC) to the lowest, responsive, responsible bid is the OPC is based on contractor's pricing on similar projects for the City of Phoenix in 2020. A factor of safety was added to the average of bid unit prices known in 2020 given the amount of available work in the Phoenix Metro area exceeded labor forces available and the difficulty of conditions anticipated along Baseline Road.
Contract Term
The term of the agreement is 300 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for William Charles Construction Company will not exceed $3,529,437.07, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
William Charles Construction Company will work with the City of Phoenix Street Transportation Department on public outreach, if needed.
Location
Baseline Road/Loop 202 to I-10
Council Districts: 6, 7, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.