Title
ITB-CLIPS Contract - RFA-24-0143 Request for Award (Ordinance S-51255)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with CommSys, Inc., to provide a direct site license for the Centrally Linked Information for Public Safety (CLIPS) application and a five-year support contract with 24/7 support at a service level of "premium", for the City of Phoenix Police Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $481,155.
Report
Summary
This contract will provide ongoing support and annual maintenance for the CLIPS application. This software provides connectivity to the Arizona Criminal Justice Information System (ACJIS), and interfaces directly with the Arizona Department of Public Safety (DPS) for all National Crime Information Center (NCIC)/ACJIS transactions. The main purpose of CLIPS is to provide Police Department authorized staff with the ability to run Arizona Crime Information Center (ACIC)/NCIC transactions through DPS. These transactions include, but are not limited to, criminal history, driver's license checks, and stolen/recovered vehicles. CLIPS is considered to be a critical system for the Phoenix Police Department and needs to be supported at all times.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. CommSys, Inc., is the creator of the City of Phoenix Police Department's CLIPS software. The product is marketed and supported exclusively through CommSys.
Contract Term
The contract will begin on or about October 2, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value for will not exceed $481,155 for the five-year aggregate term. Funding is available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.