Title
Generator Maintenance Service and Fuel Supply - Request for Award (Ordinance S-47480)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Empire Power Systems to provide generator maintenance services for the purpose of maintaining proper functionality of 16 emergency standby power generators within Water Services Booster Stations and Water Treatment Plants. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority, as provided below, and for the City Controller to disburse all funds related to this item. The agreement value will not exceed $3 million.
Report
Summary
The purpose of this agreement is to provide regular and consistent maintenance by specialized technical staff that are proficient with the specific types of industrial sized emergency generators installed within Water Services Department's treatment plants and booster stations.
This direct selection is necessary because of the specialized type of equipment and the need to use the authorized service provider for CAT generators.
Empire Power Systems' services include but are not limited to: provision of all materials and specialized labor required to adequately service and maintain optimal performance of 16 emergency standby power generators on a regular schedule over the contract term of five years.
Procurement Information
An exception to the procurement process was determined to select the Contractor pursuant to City of Phoenix Administrative Regulation 3.10. A direct selection was made because there exists a lack of qualified/available contractors which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The agreement will begin on or about July 1, 2021 for a five-year aggregate term.
Financial Impact
The aggregate value for Empire Power Systems will not exceed $3 million.
Funding is available in the Water Services Department operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.