Title
Wireless Communications Services, Accessories, and Equipment - Amendments (Ordinance S-49956)
Description
Request to authorize the City Manager, or his designee, to execute amendments to contracts with AT&T Mobility National Accounts, LLC, Contract 155219; T-Mobile USA, Inc. and Sprint Solutions, Inc., Contract 155270; and Cellco Partnership dba Verizon Wireless, Contract 155221 to allow additional expenditures and to extend the term of the Letters of Agreement to continue to purchase wireless communications services, accessories, and equipment for departments Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $7.5 million.
Report
Summary
City departments utilize mobile devices, wireless services, equipment and accessories to conduct City business every day. Equipment and services are procured utilizing the State of Arizona cooperative agreements, which offer significant cost savings due to the benefit from national government pricing and volume discounts. Existing equipment and services are used by staff to provide critical services to the public in various locations throughout the valley. Currently, the City pays for services for more than 5,000 cellular phones, 6,000 air cards, 6,000 push to talk radios, 470 tablets, and various other services and equipment. Continuation of these agreements is essential to the City, as the agreements allow the City to pay for monthly cellular services and purchase equipment and accessories as needed while the City adopts the State of Arizona cooperative agreements.
Contract Term
Upon approval the contracts will be extended through June 30, 2024. This request will allow additional time for the City to enter into and negotiate linking agreements and obtain City Council authorization to adopt them.
Financial Impact
Upon approval of $7.5 million in additional funds, the revised aggregate value of the contracts will not exceed $26,375,000 Funds are available in various Departments' budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Wireless Communications Services, Accessories, and Equipment through Ordinance S-48586 on May 11, 2022.
• Wireless Communications Services, Accessories, and Equipment through Ordinance S-48207 on Dec.15, 2021.
• Wireless Communications Services, Accessories, and Equipment through Ordinance S-47458 on April 7, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.