Title
Office Supplies for City Departments - SAVE Cooperative Contract 2015050 (Ordinance S-44220)
Description
Request to authorize the City Manager, or his designee, for continued access to the City of Mesa’s Strategic Alliance for Volume Expenditure (SAVE) Cooperative Contract 2015050 with Wist Office Products for office supplies. Further request authorization for the City Controller to disburse funds in the estimated annual amount of $1,600,000, not to exceed $3,200,000 over the remaining two years of the contract with Wist Office Products.
Report
Summary
Contract 4705000208 has been used to purchase office supplies for all City departments. The primary departments using this contract are Police, Fire, Water Services, Aviation, Library, Housing, Parks and Recreation, Planning and Development, and Street Transportation. Approximately 30 percent of the contract is used by enterprise funds. This contract was awarded using a competitive process consistent with the City’s procurement process set forth in Phoenix City Code Chapter 43. This request seeks continued authorization to make purchases under the City of Mesa’s SAVE contract using the remaining two, one-year each options to renew. This request is made by the Deputy Finance Director.
Procurement Information
On Nov. 5, 2014, the City of Mesa issued a Request for Proposals (RFP) on behalf of SAVE Cooperative Program for Office Supplies. This RFP included a reverse auction for specific core items. The core items identified in the reverse auction are specific to the City of Mesa’s office supply purchases, however many of the items are common office supplies and the pricing will significantly benefit the City of Phoenix. The City of Mesa made a single award to Wist Office Products, with a discount effective date of April 1, 2015. Wist Office Products offers an aggressive discount and rebate program.
Contract Term
The SAVE Contract with Wist Office Products two, one-year renewals, will begin April 1, 2018 and end March 31, 2020.
Financial Impact
The annual expenditure is estimated to be $1,600,000 annually and not to exceed $3,200,000 for the remaining two years of the contract with Wist Office Products. Funds are available in all City department budgets.
With the $3,200,000 in additional funds, the contracts' revised aggregate value through March 31, 2020 is now $8,000,000.
Concurrence/Previous Council Action
This contract was approved by Ordinance S-41661 at the May 13, 2015 Formal Council meeting.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.