Title
Cold Mix Asphalt and Traffic Chips - Requirements Contract IFB 18-228 (Ordinance S-44518)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Vulcan Materials Company and Brewer Cote of Arizona to purchase various types of Cold Mix Asphalt and Traffic Chips as needed by the Street Transportation and Water Services departments. The aggregate value will not exceed $3,811,000, with an estimated annual expenditure of $762,200. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The two contracts will supply various types of cold mix asphalt and traffic chips. These materials are environmentally friendly, energy efficient, and cost effective products used for paving and asphalt preservation. The Street Transportation Department utilizes various cold patch products to make minor repairs to asphalt citywide. Also, the cold patch material is used to fill potholes and to provide a temporary patch to asphalt cuts. High volume traffic chips are used in combination with a bonding agent to dust proof alleys and are highly effective in handling the weight of sanitation vehicles in open alleys.
Procurement Information
IFB 18-228 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on Feb. 21, 2018. The following companies are the recommended offerors based on the lowest unit prices for individual paving material products:
Vulcan Materials Company:
- 3/8" Cold Patch: $99.50/ton
- Traffic Chips: $16.00/ton
Brewer Cote of Arizona:
- Cold Patch AS UPM 557: $270/ton
- Hydro-Patch: $270/ton
The Deputy Finance Director recommends that the offers from Vulcan Materials Company and Brewer Cote of Arizona be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The term of the contracts will be five years and will begin on or about May 2, 2018.
Financial Impact
The aggregate value will not exceed $3,811,000, with an estimated annual expenditure of $762,200. Funds are available in the Street Transportation and Water Services Departments' operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Water Services departments.