Title
Contract Recommendation for Tire Emergency Roadside Service, On-Site Fleet Services, and Purchase of New and Retread Tires (Ordinance S-44459)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Community Tire Pros, Coyote Tire, Goodyear Tire, Jack's Tire & Oil, Inc., Phoenix Tire, Purcell, Redburn Tire, and Ride Now for purposes of emergency roadside service, on-site fleet service, and the purchase of new and retread tires. This contract will have an estimated annual expenditure of $3,200,000, with a total aggregate amount not to exceed $16,000,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department operates and maintains a diverse fleet of equipment and vehicles. Various tires are needed for light/medium-duty vehicles, heavy-duty equipment and emergency vehicles to ensure the ability to perform essential City services. These services include, but are not limited to, responding to public safety calls, refuse collection, and street repairs and maintenance. These contracts also require vendors to provide emergency roadside and on-site tire services to support citywide operations.
Procurement Information
Invitation for Bid (IFB) 18-FSD-066 was conducted in accordance with Administrative Regulation 3.10. Ten offers were received with four offers being awarded for Group A1 and Group A2 as light and medium duty vehicles are serviced in greater volumes and three vendors are being awarded for Group A3 to manage heavy duty equipment service needs volume. The offers for the services are based on total job cost. Eight vendors are being awarded the purchase of new tires and retread tires.
Group A1 - Light and Medium Duty Vehicles Service
Community Tire Pros: $209.90
Phoenix Tire: $238
Purcell: $266
Goodyear Tire: $287
Group A2 - Medium Duty Vehicles Service
Community Tire Pros: $209.90
Phoenix Tire: $238
Purcell: $266
Goodyear Tire: $287
Group A3 - Off the Road (OTR), Boom Truck Service
Purcell: $300
Jack's Tire & Oil, Inc.: $340
Phoenix Tire: $344
Attachment A shows the new tire, retread tire and casing awards as the pricing differs based on tire size.
New Tire Purchase
Ride Now
Phoenix Tire
Community Tire Pros
Jack's Tire and Oil, Inc.
Redburn Tire
Goodyear Tire
Purcell
Retread Tire and Casing Purchase
Phoenix Tire
Coyote Tire
Community Tire Pros
Jack's Tire and Oil, Inc.
Redburn Tire
Goodyear Tire
Purcell
Contract Term
The initial one-year contract term shall begin on or about May 1, 2018, with four options to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $3,200,000, with a total aggregate amount not to exceed $16,000,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.