Title
Vehicle Wash Services - IFB 19-141 - Letter of Agreement to Extend Contract for Vehicle Wash Services (Ordinance S-51492) - Citywide
Description
Request to authorize the City Manager or his designee to enter into a Letter of Agreement with Circle K Stores Inc., the successor in interest to True Blue Car Wash LLC dba Clean Freak Car Wash in relation to Contract 150872, to continue to provide vehicle wash services for citywide use. Further request to continue using funds available from prior Council approval in relation to Contract 150872. Further request additional expenditures not to exceed $101,000. And further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The purpose of this Letter of Agreement is to continue to provide vehicle wash services to City departments. Vehicle wash services are necessary to clean City cars, trucks, SUV's, cargo and passenger vans, Police mobile command and specialty vehicles. Services include both automated and hand wash services. The City provided consent for the original contract to be assigned from True Blue Car Wash LLC dba Clean Freak Car Wash to Circle K Stores Inc.
Contract Term
The term of the Letter of Agreement will begin on or about December 4, 2024 and expire on December 4, 2025.
Financial Impact
Upon approval of $101,000 in additional funds, the revised aggregate value of the contract will not exceed $1,131,000. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Vehicle Wash Services - Requirements Contract - IFB 19-141 (Ordinance S-45954) on August 28, 2019.
- Vehicle Wash Services - Requirements Contract - IFB 19-141 (Ordinance S-47257) on Jan. 20, 2021.
- Vehicle Wash Services - Requirements Contract - IFB 19-141 (Ordinance S-50551) on Feb. 7, 2024.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.