Title
IA Pro and Blue Team Applications, Maintenance, and Support Contract - RFA-24-0338 Request for Award (Ordinance S-51959) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Versaterm Public Safety US, Inc. to provide software maintenance agreements for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $81,165.
Report
Summary
This contract will provide support, maintenance and software updates that are needed to continue the current processes of Professional Standards Bureau (PSB), Organizational Integrity Bureau (OIB) and Employee Wellness Bureau (EWB) to generate, track and store complaints, misconduct investigations, early intervention alerts, audits and other incidents that are monitored by the Police Department. The software provides remote maintenance and support services on as-needed basis.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition citing Versaterm Public Safety US, Inc. as the provider of the software maintenance agreements. Versaterm is the software provider to IA Pro Software.
Contract Term
The contract will begin on or about July 1, 2025, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $81,165 for the five-year aggregate term. Funding is available in the Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.