Title
Hard Surface Floor Work Agreement - RFQ 24-FMD-020 (Ordinance S-50299)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Arizona Hardwood Floor Supply, Inc. and Triangle Services, Inc. for hard surface floor work services in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The value of the agreements will not exceed $225,000.
Report
Summary
The Public Works Department is responsible for maintaining hard floors in City-owned facilities. These agreements will provide floor cleaning, polishing, and refinishing services to specialty flooring, to include hard wood floors, vinyl composition tile, and other flooring located in the City's museums, basketball courts, and historic buildings.
Procurement Information
Request for Quote 24-FMD-020 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department on Sept. 6, 2023. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The prices were evaluated based on an all or none bid total per square foot for various types of services and flooring. The offers submitted by Arizona Hardwood Floor Supply, Inc. and Triangle Services, Inc. were deemed fair and reasonable.
Group 1 - Various Hard Floor Surfaces:
- Triangle Services, Inc.: $3.60 bid total
- Arizona Hardwood Floor Supply, Inc.: $6.83 bid total
Group 2 - Wood Floors:
- Arizona Hardwood Floor Supply, Inc.: $48.15 bid total
Contract Term
The initial one-year term of the agreements will begin on or about Jan. 1, 2024. The agreements will include four one-year options to extend, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The value of the agreements, including all option years is $225,000, including all applicable taxes, with an estimated annual expenditure of $45,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.