Title
Phoenix Sky Harbor International Airport Airfield Lighting Vaults Modernization - Engineering Services - AV08000090 (Ordinance S-52729) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kimley-Horn and Associates, Inc. to provide engineering services that include design and possible construction administration and inspection services for the Phoenix Sky Harbor International Airport Airfield Lighting Vaults Modernization project. Further request to authorize execution of amendments to the agreement as necessary within the City Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Further request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the Project. The utility services include electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code section 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of the project is to provide engineering services for the replacement of constant current regulators and associated electrical infrastructure within the three airfield lighting vaults at Phoenix Sky Harbor International Airport. This effort will modernize aging electrical systems in the north, center, and south vaults to ensure safe and reliable airport operations. The existing equipment, including lighting regulators, is over 20 years old and has exceeded its useful life. These units are being phased out by the manufacturer and replacement parts will soon become unavailable, which will create a significant risk of equipment failure and disruption to aircraft movement areas. The agreement is critical to enhancing system reliability, improving safety, and maintaining compliance with regulatory requirements.
Kimley-Horn and Associates, Inc.'s services include updating electrical systems that are approximately 20 years old or more, including emergency power systems, power distribution, branch circuitry, and communication cabling. The scope of work includes upgrading regular communications from legacy serial port cabling to Cat 6, redesigning portions of the existing circuitry to meet current National Electrical Code requirements, improving system layout to streamline maintenance and emergency operations, and potential building modifications to accommodate for new or added improvements. Services may also include construction administration and inspection.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603, Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below:
Selected Firm
Rank 1: Kimley-Horn and Associates, Inc.
Additional Proposers
Rank 2: RS&H Inc.
Rank 3: Affiliated Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The cost of the agreement for Kimley-Horn and Associates, Inc. will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past termination of the agreement.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Aviation Department and the City Engineer.