Title
Mosquito Monitoring and Mitigation Services (Ordinance S-44410)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Aquatic Consulting and Testing, Inc., to provide mosquito monitoring and mitigation services for the Water Services Department at the Tres Rios Wetlands. Additionally, request City Council approval to ratify award of a three-month bridge contract to Aquatic Consulting and Testing, Inc., effective Feb. 4, 2018. The total requested amount for approval is $919,416. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City is seeking a six-year services contract to monitor, report and, if required, mitigate mosquito activity associated with operation of the wetlands and surrounding wastewater treatment facilities. These services are critical to maintaining the wetland, riparian, and wildlife habitat in a safe and compliant manner.
The City intended to award a six-year contract at the expiration of the former services contract. The solicitation process took longer than expected to ensure the City captured via solicitation addenda all the correct licensing and certification requirements needed that were omitted when the solicitation was initially issued. To bridge the gap between mosquito monitoring contracts, the City entered into a three-month bridge contract with Aquatic Consulting and Testing, Inc. This urgent bridge contract prevented a service disruption during the mosquito breeding period to allow time for the new solicitation award.
Procurement Information
Solicitation RFP-1718-WWT-84 was conducted in accordance with Administrative Regulation 3.10. Two offers were received from Aquatic Consulting and Testing, Inc., and Vector Disease Control International (VDCI). VDCI was determined to be non-responsive. The remaining offer from Aquatic Consulting was evaluated by a three-member evaluation panel based on the qualifications, experience, past performance, and pricing schedule of the firm, with a maximum possible score of 1,000 points. The Offeror's final scores are as follows:
Aquatic Consulting and Testing, Inc.: Score - 960; Price - $881,916 (six-year performance period)
The Water Services Department Director recommends contract award for the offer from Aquatic Consulting and Testing, Inc., as the best value to the City.
Contract Term
The six-year contract term shall begin on or about May 1, 2018, with an end date of Feb. 29, 2024. The three-month bridge contract is effective from Feb. 4, 2018, through April 30, 2018.
Financial Impact
The six-year services contract’s value will not exceed $881,916 (including applicable taxes). The three-month bridge contract’s value will not exceed $37,500 (including applicable taxes). This value was developed from historical pricing over the past three services contracts. The total requested amount for approval is $919,416. Funds are available in the Water Services Department's operating budget.
Location
Tres Rios Wetlands - 5615 S. 91st Ave.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.