Title
Public Safety, Preparedness, Safety Equipment and Solutions - COOP 22-037 (Ordinance S-48411)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Safeware, Inc. to purchase public safety equipment and solutions for Citywide use. A cooperative contract was established by the Omnia Partners under contract number 159469. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $24,000,000.
Report
Summary
This contract offers a broad range of public safety and emergency preparedness products and services. The majority users are the Police and Fire departments who require these critical products, equipment, materials and services in order to provide public safety, emergency preparedness and government security solutions. In addition, other departments that will be utilizing this contract include Parks and Recreation, Neighborhood Services, Aviation and Water Services.
Safeware will provide a rebate program to the City for all gross sales revenue transacted through this contract. This rebate would be .5 percent (1/2 of 1 percent) of all gross sales revenue transacted using this Contract. The rebate would be paid quarterly.
The following is a summary of the Departments that will utilize this contract. The summary also includes a list of items each Department will procure and an estimated aggregate amount that will be utilized by each Department as well.
Fire: $10,000,000
- Hazmat meters and hazardous material detection equipment
- Maintenance agreement for meters and hazmat meter repair supplies
- Chemicals for meters
- Lifting and leveling jacks used to aid in rescue of trapped persons
- Forcible entry props for the Training Academy
- Unmanned aircraft systems (drones)
Police: $10,600,000
- Training equipment
- Camera equipment
- License plate recognition devices
- Robots used to identify and mitigate potential hazardous items by bomb technicians
- Unmanned aircraft systems (drones)
- Duty gear, body armor, helmets and ballistic shields
Homeland Security and Emergency Management: $20,000
- Hazmat meters and hazardous material detection equipment
- Maintenance agreement for meters and hazmat meter repair supplies
- Chemicals for meters
- Lifting and leveling jacks used to aid in rescue of trapped persons
Parks and Recreation: $75,000
- Uniform safety equipment
- Safety vests, gloves, boots and small tools
- Unmanned aircraft systems (drones)
Neighborhood Services: $65,000
- Uniform safety equipment
- Safety vests, gloves, boots and small tools
Aviation: $500,000
- First aid kits and personal protective equipment
- Heat relief materials such as fluid replacement drinks and coolers
- Batteries and generators
- Automated external defibrillators
Water Services: $5,000
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
The Omnia Partners contract covers the purchase of public safety equipment and services as required by Citywide departments. The contract was awarded on April 1, 2021. The use of this cooperative will provide the City national discounts on these products.
Upon City Council approval of this item, a purchasing agreement incorporating the City’s terms and conditions will be fully executed between the referenced vendor and the City.
The Assistant Finance Director recommends that the cooperative participating agreement with Safeware, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about March 31, 2022.
Financial Impact
The aggregate contract value will not exceed $24,000,000 and funds are available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.