Title
Refrigerant-Based Appliances Contract Recommendation (Ordinance S-44130)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Refrigerant Abatement Services, Inc., dba Rapid Recovery, for on-site removal or recovery of chlorofluorocarbon (CFC), hydrochlorofluorocarbon (HCFC), and hydrofluorocarbon (HFC) gas appliances. Authorization is also requested in an amount not to exceed $425,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Refrigerant Abatement Services, Inc. will provide on-site removal and recovery of CFC, HCFC, and HFC appliances, in accordance with the Environmental Protection Agency (EPA) regulations for the Aviation and Public Works Departments. These refrigerant-based appliances are dropped off by residents at Household Hazardous Waste events and designated City locations. This contract is essential to maintain regulatory compliance to ensure that CFCs are removed and recovered from appliances prior to disposal of the appliances. The contractor will determine if these appliances contain a refrigerant and charge the City for removal.
Procurement Information
An Invitation for Bid 18-SW-019 solicitation was conducted in accordance with Administrative Regulation 3.10. One offer was received by the City on Sept. 27, 2017. The offer was evaluated based on responsiveness to all specifications, terms and conditions, and bid.
Rapid Recovery: $15 per appliance
Contract Term
The initial two-year contract term will begin on or about Jan. 1, 2018, and end on Dec. 31, 2019. Provisions of the contract may include an option to extend the term up to three years, in increments of up to one year, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $425,000 with an estimated annual expenditure of $85,000. Funds are available in the Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Deanna Jonovich, and the Public Works and Aviation departments.