Title
Part-Time Television Engineering Services - RFQu 19-070 - Requirements Contract (Ordinance S-45664)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with EAR Professional Audio Video to provide part-time television engineering services for the Communications Office. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $87,000 (including applicable taxes), with an estimated annual expenditure of $18,000.
Report
Summary
The Communications Office supports various departments and programming through the operation of PHXTV and know99, two municipal cable stations in the city available to inform the public. This includes audio and video support for City Council, Subcommittee and department meetings.
The stations broadcast programming both on-air and online which require occasional television engineering services. This contract will provide the Communications Office with required part-time engineering services, including but not limited to, maintenance of all station engineering facilities; video production software, technology infrastructure, software and equipment upgrades, live-streaming, emergency equipment failure, and server support; as well as equipment technical research, and installation and operation of equipment.
Procurement Information
Request for Qualification (RFQu) 19-070 was conducted in accordance with Administrative Regulation 3.10 with the intent to establish a Qualified Vendors List (QVL) of qualified vendors to provide part-time television engineering services. There were two offers received by the Finance Department Procurement Division on March 15, 2019. One offer was deemed non-responsive. One offer was evaluated by a committee which determined the offer met the City's minimum qualification criteria.
The following vendor is being recommended to be included in the QVL:
EAR Professional Audio Video
The Deputy Finance Director recommends that the offer from EAR Professional Audio Video be accepted as the responsive and responsible offer that is most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about May 15, 2019.
Financial Impact
The aggregate contract value will not exceed $87,000 (including applicable taxes), with an estimated annual expenditure of $18,000. Funds are available in the Communications Office budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Communications Office.