Title
Fuel Island Cleaning - Agreement Recommendation (Ordinance S-47310)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with DetailXPerts Franchise Systems, LLC, to provide fuel island cleaning services. Further request to authorize the City Controller to disburse all funds related to this item. This item will have a total aggregate amount of $98,280.
Report
Summary
The Public Works Department is responsible for cleaning 18 fuel island locations throughout the city. The fuel islands must be cleaned to sufficiently remove grease, oil, dirt, refuse, and grime accumulation. DetailXPerts will provide this service in compliance with Arizona Department of Environmental Quality (ADEQ) requirements and use high pressure, low-volume pressure washing, closely monitoring the amount of water used to prevent runoff.
Procurement Information
Request for Quote (RFQ) 21-FSD-022 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received six bids, with DetailXPerts being the lowest responsive and responsible bidder. The bid evaluation occurred based on a grand total with the below bid submissions:
DetailXPerts Franchise Systems, LLC: $54,080
Lincoln Constructors, Inc: $70,720
Clean Scene AZ, LLC: $79,040
Contract Term
This agreement will begin on or about March 3, 2021 for an initial one-year term, with two option years, to be exercised in increments of up to one year, with a total contract term of three years.
Financial Impact
This item will have an estimated annual expenditure of $32,760, with a total aggregate amount of $98,280. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.