Title
Emergency Call System Monitoring and Maintenance Contract (Ordinance S-48487)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Climatec, LLC to provide Emergency Call System Monitoring and Maintenance Service including providing all labor, material, reports, equipment, tools, replacement parts and administrative services necessary to perform all maintenance, inspections and repairs needed to keep the system operational for three Housing Department senior sites. Further request to authorize the City Controller to disburse all funds related to this item over the life of the contract in an amount not to exceed $96,000.
Report
Summary
The Housing Department is required to provide and maintain a medical emergency call system for Senior Sites by the Arizona Department of Housing. Housing uses an existing pull cord system that meets the Department of Housing and Urban Development requirements for emergency call systems.
In accordance with Administrative Regulation 3.10, a Special Circumstances Without Competition Determination has been fully approved.
Procurement Information
The Housing Department attempted to extend the current contract beyond the five years with a determination however, the current contractor would not extend due to them leaving the monitoring business.
Invitation for Bid (IFB) FY22-086-04 Emergency Call Systems Monitoring and Maintenance was conducted in accordance with Administrative Regulation 3.10. The solicitation notification was distributed to 246 contractors registered with the City of Phoenix. No offers were received by the closing date of Jan. 6, 2022.
The Housing Department reached out to companies that had the potential to provide services and Climatec was the only company contacted that agreed to the City’s contract terms and conditions.
Contract Term
The contract term shall begin on April 12, 2022, and end on April 11, 2027.
Financial Impact
The aggregate contract value will not exceed $96,000 over the life of the contract. There is no impact to the General Fund as these services are paid through federal funding from the U.S. Department of Housing and Urban Development.
Locations
Council District 3 - Sunnyslope Manor, 205 E. Ruth Ave.
Council District 5 - Maryvale Parkway Terrace, 4545 N. Maryvale Parkway
Council District 8 - Fillmore Gardens, 802 N. 22nd Place
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.