Title
Hot Mix Asphalt Products - Requirements Contract - RFQu 18-206 (Ordinance S-44479)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Vulcan Materials Company and Brewer Cote of Arizona to supply various hot mix asphalt products as needed by the Street Transportation and Aviation departments. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate contract value will not exceed $11,232,500 over the life of the contract.
Report
Summary
The Street Transportation and Aviation departments use various hot asphalt mix designs, Citywide, for maintenance and repair work related to asphalt. Typical work includes removal and replacement of damaged asphalt, and repairs due to scabbing, potholes, shoving, and cave-ins. Asphalt work occurs on all major, collector and local streets as well as on paved alleys or City-owned parking lots. In addition, these products will be used to maintain and repair runways, taxiways, aprons and roadways at the three airports managed by the City. The asphalt mix used by the City meets or exceeds the standards as set by the Materials Lab and City Engineer.
Procurement Information
Request for Qualifications (RFQu) 18-206 was conducted in accordance with Administrative Regulation 3.10, with the intent of establishing a Qualified Vendor List (QVL) of qualified vendors to supply various hot mix asphalt products. There were two offers received by the Finance Department's Procurement Division on Feb. 21, 2018.
The following vendors are being recommended to be included in the QVL:
- Vulcan Materials Company
- Brewer Cote of Arizona
The Deputy Finance Director recommends that the offers from the above vendors be accepted as responsive and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about May 1, 2018.
Financial Impact
The five-year aggregate contract value will not exceed $11,232,500, with an estimated annual expenditure of $2,246,500. Funds are available in the Street Transportation and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Deanna Jonovich, and the Street Transportation and Aviation departments.