Title
2022 99th Avenue Interceptor Rehabilitation - Engineering Services Amendment - WS90160115 (WS90160112, WS90160109) (Ordinance S-52857) - Districts 5, 7 & Out of City
Description
Request to authorize the City Manager, or the City Manager's designee, to execute an amendment to Agreement 158325 with Brown and Caldwell, Inc. to provide additional Construction Administration and Inspection Services for the 2022 99th Avenue Interceptor Rehabilitation Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $450,000.
Report
Summary
The purpose of this Project is to rehabilitate defects recommended for repair for the 99th Avenue Interceptor.
This amendment is necessary to provide additional Construction Administration and Inspection Services for the Project. This amendment will provide additional funds to the agreement.
Brown and Caldwell, Inc.'s additional services include, but are not limited to: review of submittal including shop drawings, test results and operation and maintenance documentation, issuance of interpretations and clarifications, certification of contractor progress payments, substantial completion and final inspection, minor changes, change order requests and change orders, record drawings and project documents, field administration, on-site inspection and review of the work, and an update of the Computerized Maintenance Management System.
Contract Term
The term of the agreement remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Engineering Services was approved for an amount not to exceed $500,000, including all subconsultant and reimbursable costs.
- An amendment was approved for additional services for $400,000, for a new total amount not to exceed $900,000, including all subconsultant and reimbursable costs.
- This amendment will increase the Agreement by an additional $450,000, for a new total amount not to exceed $1.35 million, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Engineering Services Agreement 158325 (Ordinance S-49771) on May 31, 2023; and
- Engineering Services Agreement 158325 Amendment (Ordinance S-51791) on April 9, 2025.
Location
General Location: 99th Avenue - Thomas Road to Broadway Road
Council Districts: 5, 7 and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Amber Williamson, the Water Services Department and the City Engineer.