Title
Safety and Non-Safety Uniforms, Accessories, and Related Services (Citywide) - Requirements Contract - IFB 20-057 (Ordinance S-46906)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Arizona Glove and Safety dba AGS Safety & Supply, Int'l Textile Traders, Inc. dba Arizona Uniform & Apparel, Tyndale Company, Inc., International Corporate Apparel, Galls, Inc., and International Promotional Ideas Corporation, to purchase safety and non-safety uniforms, accessories, and related services by Citywide departments, in an amount not to exceed $5,000,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Administrative Regulation 2.71 allows for City-issued safety and non-safety uniforms to be provided to employees in specific departments, such as Aviation, Housing, Public Transit, Public Works, and Street Transportation, who have contact with the public, have health or safety factors, or are in a shop or field setting. These contracts will provide safety-related and non-safety uniform items to Citywide employees to wear during their assigned work duties, such as shirts, pants, hats, and jackets, including arc-rated (formerly flame resistant), and reflective and high visibility uniforms for departments such as Public Works, Street Maintenance, Aviation, and Water Services. Arc-rated clothing is critical in protecting employees from arc-flash burn hazards; high visibility and reflective clothing protects employees where additional visibility is required such as in low light or dark environments on public roads. The department employees who receive these uniforms work in a variety of employment capacities such as parks maintenance, electricians, solid waste equipment operators, foremen, street maintenance workers, meter readers, and air-side Aviation employees. The contracts will be available for citywide use, however the primary user departments include the Aviation, Water Services, Public Works, Street Transportation, and Parks and Recreation departments.
Procurement Information
Invitation for Bid (IFB) 20-057 was conducted in accordance with Administrative Regulation 3.10. There were eight offers received by the Finance Department's Procurement Division on July 17, 2020. Two offers were deemed non-responsive for non-compliance with solicitation requirements. The remaining six responsive offers were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services, and were found to be fair and reasonable based on previous purchases. The bid notification was sent to 184 suppliers and was publicly posted and available for download from the City's website.
The Deputy Finance Director recommends that the offers from Arizona Glove and Safety dba AGS Safety & Supply, Int'l Textile Traders, Inc. dba Arizona Uniform & Apparel, Tyndale Company, Inc., International Corporate Apparel, Galls, Inc., and International Promotional Ideas Corporation, be accepted as the lowest priced, responsive, and responsible offers.
Multiple awards are recommended as the City requires the services of multiple contractors to ensure sufficient capacity to meet the needs outlined in the contract. City of Phoenix staff will use the most cost effective contract to meet its needs whenever possible.
Contract Term
The five-year contract term will begin on or about Oct. 1, 2020.
Financial Impact
The aggregate value shall not exceed $5,000,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.