Title
Citywide Fence Supply and Services (Ordinance S-44486)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Western Fence Co., Inc., Phoenix Fence, and LP Steel Industries to provide the City with various types of fencing supplies and services in the amount not to exceed $1,800,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors will provide various types of fencing supplies and services relating to: replacing, furnishing and installing and/or repairing chain-link, block, ornamental, or any such combination of fencing. Fence rentals will also be covered by this contract. The primary departments using these contracts are the Aviation, Neighborhood Services, Parks and Recreation, Public Works, Street Transportation, and Water Services departments. The requested products are critical to citywide facility operations.
Procurement Information
IFB 18-207 Fence Supply and Service was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 70 suppliers and was posted on the City's website. Six offers were received by the Procurement Division on Feb. 23, 2018.
The Deputy Finance Director recommends the offer from: Western Fence Co., Inc. for Group 1; the offer from Phoenix Fence Company for Group 2 and Group 3; and the offer from LP Steel Industries for Group 4 be accepted as the lowest, responsive and responsible offers.
Contract Term
The five-year contract will begin on or about May 1, 2018 and end on or about April 30, 2023.
Financial Impact
The aggregate contract value through 2023 shall not exceed $1,800,000. Funds are available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.