Title
Intergovernmental Agreement with Arizona Department of Transportation for Purchase of PM-10 Certified Street Sweepers (Ordinance S-45678)
Description
Request to authorize the City Manager, or his designee, to enter into an Intergovernmental Agreement (IGA) with Arizona Department of Transportation (ADOT) to utilize contracts solicited and established by ADOT Procurement for the purchase of three PM-10 Certified Street Sweepers through an ADOT Procurement Process. Further request the City Controller to disburse funds for full payment to the supplier by the City, and request the City Treasurer to accept reimbursement of grant funds for the PM-10 Street Sweepers from ADOT. Request a waiver for the indemnity provisions for the State, as required by City Code 42-18, under 42-20. The financial impact to City funding is not expected to exceed $65,478 for all three street sweepers, while the remainder of the street sweeper costs will be covered by federal grant funding.
Report
Summary
The Maricopa Association of Governments (MAG) Regional Council approved the Prioritized List of Proposed PM-10 Street Sweepers for FY 2019 Congestion Mitigation Air Quality(CMAQ) federal funds to the City to procure PM-10 Certified Street Sweepers this year. A PM-10 Certified Street Sweeper is a street sweeper that is certified by the South Coast Air Quality Management District (SCAQMD) as meeting SCAQMD Rule 1186 certification standards.
Due to additional federal requirements and the time-sensitive nature of the grant, the City has decided to participate in the ADOT procurement process in order to procure PM-10 Certified Street Sweepers. Currently, there is no City contract that meets the federal requirements specific to these street sweepers, and a new procurement process will not be completed before the MAG deadline.
Financial Impact
The financial impact to the City is not expected to exceed $65,478 for all three sweepers. The total cost per sweeper is estimated to be $288,932, of which $267,106 will be reimbursed to the City with a grant award. The remaining $21,826 per sweeper is the City's local match. Funding is available in the Street Transportation Department Capital Improvement Program budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.