Title
Custodial Services (Library) Contract RFP GGS-26-0152 - Request for Award (Ordinance S-52834) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Historic Palm, L.L.C.; JanCo FS 3, LLC dba Velociti Services; and Dexterra Services LLC; to provide custodial services for the Library Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $8,750,000.
Summary
These contracts will provide custodial services including labor, cleaning supplies, materials, equipment, tools, vehicles and the supervision necessary to clean the various Library Department branch locations, including Burton Barr Central Library. The Library Department branches and facilities were divided into three groups (North, Central and South), each with six locations. The highest-scoring vendor in each group was awarded the locations in that group.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Twenty-two vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000 points:
Method of Approach (0-350 points)
Capacity (0-300 points)
Qualifications and Experience (0-200 points)
Pricing Proposal (0-150 points)
After reaching consensus, the evaluation committee recommends an award to the following vendors:
Historic Palm, L.L.C.: 787.50 points (Group 1 - North Region)
JanCo FS 3, LLC dba Velociti Services: 753.75 points (Group 2 - Central Region)
Dexterra Services LLC: 782.77 points (Group 3 - South Region)
Contract Term
The contracts will begin on or about May 11, 2026, for a five-year term.
Financial Impact
The aggregate value of the contracts will not exceed $8,750,000.
Funding is available in the Library Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Library Department.