Title
ADD-ON - Photo Enforcement Technology - RFP 14-021A - Requirements Contract (Ordinance S-46262)
Description
Request to consider the Dec. 11, 2019, Public Safety and Justice Subcommittee recommendation for the City Manager, or his designee, to authorize additional funds in the amount of $325,000 and a revised aggregate value of $3,552,776, and extend Contract 139520 with Redflex Traffic Systems, Inc. for the continuation of mobile photo speed enforcement services for the Phoenix Police Department, originally awarded on Oct. 15, 2014. The staff recommendation to the Subcommittee on Dec. 11 included both services for fixed red light camera and mobile photo speed enforcement services to be extended with additional funds of $700,000 and a revised aggregate value of $3,927,776. The Subcommittee recommended that mobile photo speed enforcement be extended. An extension of the current contract will be effective Jan. 1, 2020 through April 30, 2020, with the option to extend for six months in one-month increments to provide additional time to complete a Request for Proposal (RFP). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Police Department uses photo enforcement technologies to reduce traffic collisions, encourage voluntary compliance with traffic laws, and create a safer street environment. The City's current program, which would expire on Dec. 31, 2019, includes 12 fixed red light camera locations and eight mobile photo speed enforcement vehicles for use in 15 mph school zones and other student crossings at or near schools. Data requested by Councilmembers about the photo enforcement technology program is shown in Attachment A.
At the Public Safety and Justice Subcommittee on Dec. 11, 2019, staff was directed to work with Redflex Traffic Systems, Inc. to develop an option that would only extend services for the eight mobile photo speed enforcement vehicles. Of the two services currently provided, the costs are higher for the vehicles due to the expenses associated with drivers, insurance, fuel and maintenance. Redflex Traffic Systems, Inc.'s current pricing is based on a single price that recovers the cost for both red light camera enforcement and for mobile photo speed enforcement services. Given mobile photo speed enforcement services is the more expensive program, Redflex will agree to extend only if the price per paid citation is increased 10 percent. In addition, the vendor is proposing a mutual agreement, rather than a City-only option, for extensions beyond the initial four-month period.
Contract Term
Upon Council's approval, the beyond-term extension will be effective Jan. 1, 2020 through April 30, 2020 with the option to extend six months in one-month increments to provide additional time to complete the RFP process.
Financial Impact
If City Council approves the Subcommittee recommendation, the additional expenditure will be $325,000 with a revised aggregate value of $3,552,776. Financial impacts reflect services through April 30, 2020 and funds are available in the Police Department's budget.
In FY 2018-19, the City of Phoenix Photo Red Light and Photo Speed Enforcement Program generated revenue from citations of approximately $1.3 million of which approximately 40 percent is from mobile speed enforcement vehicles services and 60 percent is from red light camera locations. The revenues were sufficient to recover costs incurred for City staff in the Municipal Court and Police departments, as well as costs paid to the vendor to administer the program. As estimated by the Budget and Research Department, if the program is discontinued in its entirety the negative impact to the General Fund for the remaining six months of the fiscal year is estimated at $245,000 ($490,000 annually) which represents the cost of City staff for Court and Police unless these costs were immediately eliminated. If the Subcommittee’s recommendation is adopted the negative impact to the General Fund for the remaining six months of the fiscal year is estimated at $140,000 ($280,000 annually).
Concurrence/Previous Council Action
The Public Safety and Justice Subcommittee recommended extending the contract for mobile photo speed enforcement services at its Dec. 11, 2019 meeting by a vote of 3 to 1. The City Council disapproved of a 12-month extension of the photo red light and photo enforcement vehicle services contract at its Nov. 20, 2019 meeting.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Police, Street Transportation, Finance and Budget and Research departments.