Title
7A-ES1 New Reservoir and 7A New Water Main - Engineering Services - WS85050053, WS85500457, WS85050019 and WS85500446 (Ordinance S-47166)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineering, Inc. (Wilson), to provide Engineering Services that include design and possible construction administration and inspection (CA&I) services for the 7A-ES1 New Reservoir and 7A New Water Main project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $3,250,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide additional water storage capacity on Zone 7A, currently estimated at up to five million gallons. The City is planning to locate the new reservoir at the undeveloped site located on Cave Creek Road. In addition, a new water main will be required to extend the existing 7A water main in Cave Creek Road north to the new reservoir site.
Wilson's design services include, but are not limited to: basic hydraulic analysis of the service area/zones served by the new reservoir with evaluations and recommendations for water quality provisions and requirements; basis of design reports; preparation of construction documents; data collection and field survey, including geotechnical evaluation for construction requirements, public outreach coordination, and cost estimates for the milestone deliverables.
Construction administration and inspection services include, but are not limited to: general construction administration and oversight; construction inspection and materials testing; startup and commissioning services, as well as agency coordination and permitting.
This agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below.
Selected Firm
Rank 1: Wilson Engineering, Inc.
Additional Proposers
Rank 2: Dibble & Associates Consulting Engineers, Inc.
Rank 3: Entellus, Inc.
Rank 4: Carollo Engineers, Inc.
Rank 5: HDR Engineering, Inc.
Rank 6: Sunrise Engineering, Inc.
Contract Term
The term of the agreement is two years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson will not exceed $3,250,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Desert Broom Park to North Cave Creek Road
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.