Title
Sign Ordinance Consulting Services - RFP 21-021 (Ordinance S-47221)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with White & Smith, LLC to purchase Sign Ordinance Consulting Services for the Planning and Development Department. Further request authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $271,104.
Report
Summary
The City of Phoenix Planning and Development Department is entering into a contract for consulting services to update the existing sign code (not including off-premise signs i.e. billboards) to address the content neutral provisions and options of the U.S. Supreme Court Decision in Reed et al. v. Town of Gilbert, Arizona et al. and develop new sign illumination standards. The Department shall work with the consulting firm to ensure that the final language meets all legal tests, is clear, consistent, appropriate, supports the vision and goals of the city and is legally defensible. The updated sign code shall be content neutral, easy to use, practical to enforce and apply directly to the City of Phoenix.
Procurement Information
RFP 21-021 was conducted in accordance with Administrative Regulation 3.10. There were three offers received by the Procurement Division on Oct. 9, 2020. The notification was sent 382 suppliers and was publicly posted and available for download from the City's website.
The proposals were scored by a five-member evaluation panel based on the following criteria:
Experience and Qualifications (300 points), Approach to Scope of Work (250 points), Public Outreach Strategy (250 points), and Cost (200 points).
The Deputy Finance Director recommends that the offer from White & Smith, LLC be accepted as the highest scored, responsive and responsible offer that is most advantageous to the City.
Contract Term
The two-year contract term will begin on or about Feb.1, 2021.
Financial Impact
The aggregate contract value will not exceed $271,104. Funds are available in the Planning and Development Department’s operating budget (Development fund). This request has no impact on the General funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Planning and Development Department.