Title
Court Reporting Services (Ordinance S-44200)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures for Contracts with Morris Crowe Court Reporting - 140188, Ottmar & Associates, Inc. - 140189, Seymor & Associates, LLC - 140232, Griffin & Associates, LLC - 140307, and Canyon State Reporting Services, LLC - 140344, in an amount of $100,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These contracts provide court reporting services related to civil/criminal depositions, courtroom transcription, expert witness testimony, etc., for cases handled by in-house attorneys for legal matters involving City of Phoenix departments, commissions, boards, and agencies on an as needed basis. The Law Department has increased the amount of cases handled in-house rather than sending to outside counsel, resulting in an increased use of court reporting services. The Law Department currently has 140 active in-house litigation cases. The additional funds reflect this increase usage and also expands these services to the Retirement Office.
Financial Impact
With the $100,000 in additional funds, the contracts' revised aggregate value is now $140,000 (including applicable taxes), with new estimated annual expenditures of $28,000. Funds are available in various department budgets, including the Law Department, Self-Insurance Fund, and Retirement Office.
Concurrence/Previous Council Action
The Phoenix City Council approved these contracts on Nov. 18, 2015, with an original aggregate value of $40,000.00.
Department
Responsible Department
This item is submitted by Milton Dohoney, Jr., Assistant City Manager and the Law Department.