Title
Chiller Maintenance and Repair Services - Requirements Contract - IFB 19-FMD-023 (Ordinance S-45452)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pueblo Mechanical & Controls Inc., Trane U.S., Inc., and Mesa Energy Systems dba Emcor Services to provide chiller maintenance and repair services on an as-needed basis. The total aggregate amount is $2,215,000 over the life of the contract. Further request authorization for City Controller to disburse all funds related to this item.
Report
Summary
The contractor will provide a full-service annual inspection/maintenance program to ensure that equipment and systems are operating at peak efficiency and optimal energy efficiency per the equipment manufacturers' maintenance requirements for the systems. The contract will support multiple City departments including the Convention Center, Water Services, and Public Works departments.
Procurement Information
Invitation for Bid (IFB) 19-FMD-023 was conducted in accordance with Administrative Regulation 3.10. There were five offers received by the Public Works Procurement Division on Jan. 23, 2019. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Pueblo Mechanical & Controls, Inc., Trane U.S., Inc., and Mesa Energy Systems dba Emcor Services are deemed to be fair and reasonable based on the market and previous contract pricing.
Attachment A - Price List provides additional information.
Contract Term
The initial one-year contract term shall begin on or about May 1, 2019, with four options to extend in increments of up to one year, for a total contract option of five years.
Financial Impact
This contract will have a $443,000 estimated annual expenditure, with a total aggregate amount of $2,215,000 over the life of the contract. Funds are available in the Convention Center, Water Services and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.