Title
Hardware and Software for Exadata Cloud@Customer (Ordinance S-47295)
Description
Request to authorize the City Manager, or his designee, to approve expenditures under the master agreement with Oracle America, Inc. to purchase software and one year of hardware, maintenance and support for Exadata Cloud@Customer (ExaCC), and to enter into all related software license and maintenance agreements in accordance with the terms of the master agreement, in support of citywide Oracle systems. Further request authorization for the City Manager, or his designee, to enter into an agreement with Oracle Credit Corporation for payment for Exadata software, maintenance and support. Aggregate contract costs will not exceed $2,569,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Information Technology Services Department is responsible for Citywide support of Oracle databases for business applications throughout the City that reside on the Oracle Engineered System, Exadata. These databases support multiple critical business systems, including those for the Water Services and Public Works departments. This system is comprised of two components, one of which was end-of-life in June, 2020. The second component, which is currently hosting the remaining business application databases, is scheduled to reach end-of-life in 2021. This request is to replace the aging systems with a hardware and software solution that will utilize the latest generation of Oracle Engineered Systems to deliver high-performance cloud-like service capabilities.
Replacement of the Exadata systems with a subscription model will reduce the overall operational cost by approximately $500,000 per year. Failure to replace the current Exadata system could result in extensive business disruptions in the event of equipment failure due to aging infrastructure and limited vendor support and replacement parts.
Contract Term
Concurrently, a separate City Council authorization is requested to enter into a five-year master service agreement with Oracle America, Inc., under which these expenditures will be made. Annual ExaCC hardware, software, maintenance and support costs will continue annually, as long as it is in the City’s best interest.
Financial Impact
The costs of the Exadata implementation, software, and one year of hardware, maintenance and support will not exceed $2,569,000. Approval of future annual ongoing costs for hardware, software, maintenance and support will be brought to City Council for payment authority at later dates. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.