Title
Police Information Technology Professional Services - State of Arizona Cooperative Contract (Ordinance S-45469)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures for State of Arizona Cooperative Contract ADSPO12-031581 with Guidesoft, Inc., doing business as Knowledge Services, in an amount of $200,000 for the Phoenix Police Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Phoenix Police Department is currently implementing an online system for submittal, internal tracking, and fulfillment of public records requests. The additional funds are necessary to cover the following implementation of professional services: 1) Connect to the City's enterprise SharePoint storage system using the Connect365 software tool to store attached documents within the system; 2) Configure the Chase PayConnexion payment gateway, which is the standard payment system used by the City of Phoenix in order to process payments online; and 3) Develop a custom shopping cart payment process experience for the public facing, online portal of the new system.
This item has been reviewed and approved by the Information Technology Services Department.
Financial Impact
This request is to approve additional funds through April 17, 2020. With the $200,000 in additional funds, the revised aggregate value is now $404,400. Funds are available in the Police Department's budget.
Concurrence/Previous Council Action
This State of Arizona Cooperative Contract was approved by Formal Council Action on April 18, 2018, with an original aggregate value to $204,400. The contract's value increased since its initial approval and is now at an aggregate value of $404,400 with the additional amount.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.