Title
Online Access to Real Property Market Data Contract - RFA 26-0139 Request for Award (Ordinance S-52907) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with CoStar Realty Information, Inc. to provide Online Access to Real Property Market Data for the Finance Department, Real Estate Division; Community and Economic Development Department; Aviation Department; Neighborhood Services Department; and Housing Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,115,000.
Report
Summary
This contract will provide access to the CoStar platform, a comprehensive database for commercial real estate data, statistics and reporting. CoStar provides staff the tools necessary to complete appraisals, appraisal reviews and calculation services; manage existing contracts; develop new business transactions for revenue contract services; and assist developers, investors and companies interested in relocating to or investing in Phoenix. The subscription enables staff to conduct market research and market-based valuations to ensure compliance with the applicable federal, state and City regulations and requirements related to real estate transactions. The negotiated contract includes indemnity and assumption of liability provisions that require an exception to Phoenix City Code Section 42-18.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. CoStar is the commercial counterpart to the Multiple Listing Service. The subscription services will allow access to comprehensive property market data on commercial property sales, listings, valuations and leases. Also, the program provides comprehensive tools and functionalities, analytics and reporting. Access to this data is beneficial to City business for appraisals, acquisitions, disposals and property searches.This data is used by City stake-holders to make informed decisions necessary for various departments' operations.
Contract Term
The contract will begin on or about June 3, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,115,000 for the five-year aggregate term.
Funding is available in the Finance, Community and Economic Development, Aviation, Neighborhood Services and Housing Departments’ operating budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher, Assistant City Manager Ginger Spencer, Deputy City Managers Frank McCune, Cynthia Aguilar and Gina Montes and the Finance, Community and Economic Development, Aviation, Neighborhood Services and Housing departments.