Title
Electric Actuators Contract - IFB-26-0274 - Request for Award (Ordinance S-53066) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Harold Beck & Sons, Inc. and IAC/Instrumentation and Controls LLC to allow for purchase of electric actuators for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total combined value of the contracts will not exceed $1,405,000. Request to apportion the total combined value among the contract awardees based on needs and resources at the discretion of the City Manager, or the City Manager's designee.
Report
Summary
These contracts will provide electric actuators and related components used throughout the Water Services Department's Production and Wastewater Treatment divisions to operate and control valves and associated equipment critical to water and wastewater treatment processes. Approval of this item will allow the purchase of electric actuators, parts, valves, gearboxes, accessories, and related software from several manufacturers on an as-needed basis to support the ongoing operation, maintenance, and reliability of city water and wastewater facilities.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidders
Harold Beck & Sons, Inc.
IAC/Instrumentation and Controls LLC
Contract Term
The contracts will begin on or about September 1, 2026, for a five-year term with no options to extend.
Financial Impact
The total combined value of the contracts will not exceed $1,405,000.
Funding is available in the Water Services Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.